October 2, 2025
in Articles
Top 10 Questions to Ask Your Venue Before You Book
Choosing the perfect venue is the single most important decision you’ll make when planning your event. It sets the tone, defines the atmosphere, and impacts every other detail, from décor to catering. But with so many options available, how do you ensure you’re making the right choice?
At Prestige Banquet Hall, we believe in complete transparency. We’ve put together a list of the top 10 questions you should ask any venue you’re considering. This guide will help you find a partner that not only meets your needs but also makes your planning process seamless and enjoyable.
1. What is the total capacity and what does the layout look like?
Don’t just ask about the number. Ask for a floor plan and discuss different layouts. A venue that comfortably holds 150 people might feel crowded with a large dance floor or a buffet. Our team at Prestige provides a detailed layout so you can visualize your event from the start.
2. Are there different event spaces available, and can we use more than one?
This is crucial for events that need distinct zones, like a wedding with a separate ceremony, cocktail hour, and reception. At Prestige, our three elegant ballrooms can be used individually or together to create a dynamic flow for your guests.
3. What is included in the rental fee?
Some venues have hidden costs. Be sure to ask about what is included in the base price, such as tables, chairs, linens, and basic A/V equipment. Understanding the full package up front helps you budget more accurately.
4. What are your catering options?
Catering is often a major part of the event. At Prestige Banquet Hall, we are proud to offer exceptional in-house catering services. We do not allow any outside food or drink vendors, ensuring every dish and beverage is of the highest quality and perfectly complements your event. Our culinary team specializes in crafting customizable menus tailored to your tastes.
5. Can we see the space fully decorated for an event similar to ours?
A venue can look very different empty than it does fully decorated. Ask to see a gallery of past events, or inquire about attending an open house. This allows you to envision how your style and theme will look in the space.
6. What are the venue’s rules for decorations?
Every venue has its own rules. Ask about what is and isn’t allowed for decorations, such as using candles, hanging items from the walls, or using tape. A good venue will be happy to guide you and will likely have a list of dos and don’ts to ensure your decorations are perfect without causing any damage.
7. What technology and amenities are available?
Ask about Wi-Fi, A/V equipment, microphones, and sound systems. For corporate events, these are non-negotiable. At Prestige, our ballrooms are fully equipped to handle everything from a live band to a professional presentation.
8. What is the parking situation?
This is an often-overlooked detail. Ask about the number of parking spots, any fees, and if the parking is easily accessible for all of your guests. Convenient parking is a small detail that makes a big difference to your guests’ experience.
9. What is your cancellation or rescheduling policy?
Life is unpredictable. Make sure you understand the venue’s policies regarding cancellations or rescheduling. A clear, fair policy shows a venue’s professionalism and provides peace of mind.
10. Will we have a dedicated event coordinator?
A dedicated coordinator is a game-changer. They will serve as your main point of contact, ensuring every detail is handled seamlessly from the first consultation to the final farewell. This level of support is a hallmark of the Prestige experience.
A Note on Accessibility
Your guests’ comfort is our top priority. We’re proud to offer a space that is welcoming to all. From our accessible entrances to our restroom facilities, our layout is designed to ensure every guest can navigate the hall with ease and enjoy your celebration to the fullest.
Ready to Ask Your Questions?
Now that you have your list, we invite you to put it to the test. Our team at Prestige Banquet Hall is ready to answer all your questions and show you why our elegant spaces and dedicated service are the perfect choice for your next celebration.
Contact us today to schedule your consultation: